The Operating System for Modern Sports Clubs.
Say goodbye to messy spreadsheets, uncollected dues, and frantic WhatsApp rota messages. MyAthlete gives volunteer committees their weekends back by automating fee collections, attendance, admissions, and compliance in one connected platform.
The Modern Club Operating System in Action
Whether you are managing finances, running pitchside drills, organizing your family's weekly schedule, or ensuring safeguarding compliance—MyAthlete gives every stakeholder the exact tools they need.
Zero-Friction Cashflow. No More Awkward Fee Chasing.
Tired of spending your Sunday evenings cross-referencing bank statements, chasing unpaid dues on WhatsApp, and paying fixed transaction fees on every tiny payment?
MyAthlete gives volunteer treasurers total peace of mind. Set your fee tiers once—our Temporal Ledger automatically calculates exact pro-rata dues when athletes transfer squads, while our Intelligent Payment Sweeper consolidates family dues, kit orders, and camp fees into low-cost monthly Direct Debit batches.
Automated Sibling Discounts & Family Caps:
Automatically ranks siblings across multiple sports branches, applies multi-child discounts (e.g. -15% 2nd child, -25% 3rd child), and caps monthly family fees with zero spreadsheet math.
- Low-Cost Direct Debit Batches: Low-overhead SEPA/Bacs sweeps combined with instant Apple/Google Pay.
- Daily-Precision Pro-Rata: When an athlete transfers squads mid-cycle, dues adjust automatically to the exact day.
- Virtual Wallets & Instant Offsets: Issue credits for cancelled sessions that automatically deduct from their next invoice.
- Audit-Ready Ledgers: Complete paper trail for committee AGMs with exportable CSV and revenue summaries.
5-Second Mobile Roll Calls. Zero Paper Clipboards.
Paper registers get ruined by rain, manual roll calls eat into training time, and coaches only find out a child wants to drop out after they've already quit.
MyAthlete gives coaches a 1-tap mobile register with instant check-in, walk-in trial registration, and immediate emergency medical notes. Our predictive Risk Radar monitors 30-day attendance patterns, alerting staff to disengagement weeks before a membership cancels.
Early Drop-Off Risk Radar:
Automatically flags athletes whose attendance drops by >25%, allowing coaches to check in with the parents and retain members before they silently leave the club.
- 5-Second 1-Tap Attendance: Mark Present, Late, or Excused with automatic push notifications to parents.
- Emergency Medical Vault: Instant access to allergies, inhaler alerts, and guardian phone numbers courtside.
- Walk-In Trialists: Add new guest trialists with one tap; auto-creates trial records for follow-up.
- Consistency Streaks: Boost member motivation with attendance streaks, badges, and recognition leaderboards.
End the Email Queue Chaos. 1-Tap Member Onboarding.
Every September and January, club secretaries spend dozens of hours wading through inbox messages, maintaining out-of-date Excel waitlists, and manually typing member details into databases.
MyAthlete automates your entire intake pipeline across multiple program tracks (such as Academy, Junior Development, and Competitive Squads). Embed dynamic online questionnaires, maintain automatically rank-ordered queues, and enforce strict squad capacity caps and age guardrails. When a vacancy opens, send an automated offer window with an expiration timer.
1-Click Atomic Member Provisioning:
When a parent accepts an offer, the system creates the User login, Family link, Athlete record, Club Membership, and automatic Target Squad assignment in a single transaction. Zero re-typing.
- Multi-Program Waitlist Tracks: Run independent queues for competitive squads, academies, and masters programs with dedicated URLs.
- Rank-Ordered FIFO Queues: True 1-indexed queue position per program track with zero manual sorting.
- Automatic Target Squad Placement: Accepting an offer automatically enrols the athlete into their designated squad.
- Inter-Program Transfers: Seamlessly move applicants between program tracks with optional queue seniority retention.
- Expiring Offer Windows: If a family does not accept in time, the spot is automatically offered to the next applicant in line.
Model Week Seasons. Stop Paying for Empty Halls & Lanes.
Facility hire is a sports club's largest expenditure outside coaching. Paying for 4 sports halls or pool lanes when only 6 athletes show up drains club finances and forces higher membership dues.
MyAthlete replaces static calendar tools with a Hierarchical Facility Engine. Project an entire 40-week season from a single "Model Week" in 10 seconds. Enforce venue and subdivision capacity limits, while automated Dead-Time Analytics flag sessions with low attendance yield so you can release unused facility bookings.
Automated Facility Dead-Time Alerts:
Tracks capacity yield across every booked hour. When a slot consistently runs under 30% attendance, the system flags it for committee review to consolidate squads and save facility hire funds.
- 10-Second Season Projection: Define your weekly squad schedule once and generate the full year with bank holiday suppression.
- Facility Hierarchy & Gate Protocols: Venues automatically pass gate codes, parking instructions, and arrival notes to parents and coaches.
- Hard Conflict Prevention: Impossible double-bookings (same coach or squad in two places at once) are strictly hard-blocked.
- Facility Hire Audit: Export exact usage hours split by training vs. competition for venue hire reconciliation.
100% Audit-Ready Compliance. Zero Paper Binders.
Tracking expiry dates for police vetting, coaching badges, child safeguarding courses, and medical waivers across dozens of volunteers is an exhausting compliance liability.
MyAthlete acts as an automated 24/7 compliance watchdog. Our Credential Watchdog alerts coaches before certifications expire, while our Consent Engine records tamper-evident digital signatures for non-repudiation.
1-Click Cryptographic NGB Audit Pack:
When your National Governing Body conducts a spot inspection, generate a standardized, cryptographically signed ZIP bundle of all club vetting and coaching credentials in seconds.
- Traffic-Light Health: Visual green/amber/red indicators for police vetting, safeguarding, and first-aid qualifications.
- Automated Policy Re-Acceptance: Force digital re-signatures whenever terms or child welfare policies update.
- Duty Rota Protection: Prevents scheduling unvetted volunteers for matchday rota positions automatically.
- Privacy by Design: Coaches only see information necessary for child safety, exceeding standard GDPR requirements.
One Mobile App for the Whole Family's Sporting Life.
Parents are overwhelmed by endless WhatsApp group chats, forgotten paper waivers, separate checks, and surprise micro-charges.
MyAthlete consolidates your entire household’s sporting schedule into a single, clean mobile app. Parents view multi-child timetables, order uniform kit, swap volunteer duty shifts, and enjoy total billing transparency.
Self-Service Volunteer Duty Swaps:
Can't make a gate or marshal slot? Parents swap shifts directly with other parents in two taps inside the mobile app—with zero frantic phone calls to the committee.
- Combined Household Calendar: All your children's training times, locations, and coaches in one combined view.
- Targeted Broadcast Outbox: Parents only receive announcements relevant to their child's squad. Zero noisy group chats.
- Transparent Family Ledgers: Real-time itemized dues, automatic sibling discounts, and instant payment receipts.
- Integrated Kit Store: Order uniforms and gear directly in the app with card or monthly direct debit.
Download the free parent app:
Stop Juggling Spreadsheets. Start Unifying.
Most club tools are either rigid single-sport apps or generic payment wrappers over outdated databases. MyAthlete is a cohesive Club Operating System engineered to eliminate administrative debt and automate operations across any sport.
How It All Connects
In traditional sports organizations, finance, pitchside ops, safeguarding, and parent comms operate in isolated spreadsheets. In MyAthlete, every action triggers intelligent, automated domino effects across your entire club.
Coach Promotes Athlete to Advanced Squad
When a coach or director moves an athlete to a new training group or squad mid-cycle, the platform coordinates the transition across finance, scheduling, and family comms.
Step 1: Roster & Capacity Check
Athlete roster updated instantly; destination squad capacity ceiling calculated in real time.
Step 2: Pro-Rata Temporal Ledger
Recalculates monthly subscription difference to the exact day with zero treasurer math required.
Step 3: Family Hub & Comms Routing
Parent mobile calendar, timetable, and squad push notification channels update seamlessly in-app.
Coach Takes 5-Second Mobile Attendance
Marking an athlete present, excused, or absent pitchside instantly enriches welfare, retention radar, and parent confidence club-wide.
Step 1: 1-Tap Offline Roll Call
Coach taps check-in on phone pitchside (even with zero signal); syncs instantly when reconnected.
Step 2: Welfare & Retention Radar
Audit trail logged for NGB safety; 30-day velocity algorithm flags disengagement risk before churn.
Step 3: Gamification & Parent Push
Athlete earns attendance streaks on mobile; parents receive verified check-in confirmation.
Staff or Volunteer Certification Approaching Expiry
When coaching qualifications, police/Garda vetting, or safeguarding certificates enter the 60-day renewal window.
Step 1: Automated Expiry Watchdog
System tracks expiry dates and dispatches automated countdown notifications directly to the volunteer.
Step 2: Matchday Rota Guardrails
Unvetted or expired volunteers are automatically blocked from critical pitchside duty assignments.
Step 3: 1-Click Inspection Export
Generates an audit-ready compliance binder in seconds, protecting club officers from personal liability.
Parent Purchases Uniform Kit & Enters Gala
Families order team gear or register for weekend events directly in their mobile app with zero paper entry slips.
Step 1: Instant Roster & Inventory Sync
Apparel stock decrements immediately; athlete is registered into meet entry files automatically.
Step 2: Centralized Household Ledger
Charges append to family account balance with automatic application of multi-child credits.
Step 3: Low-Fee Consolidated Batch Sweep
Combines entry fees into next scheduled Direct Debit run, saving clubs hundreds in card swipe fees.
Simple, Predictable Club Pricing. Zero Traps.
No per-athlete penalties, no paywalled safety modules, and no surprise storage bills. Choose the model that fits your club's budget—with 100% of platform features included on both plans.
- No Per-Athlete Penalties (up to 400 roster members)
- 100% Full Platform Access (zero gated features)
- Unlimited Operational Storage (records & certs)
- Pitchside Mobile Roll Calls & Risk Radar
- Temporal Ledger & Sibling Discount Engine
- Self-Service Duty Management & P2P Swaps
- Free White-Glove Roster Migration
- No Per-Athlete Penalties (up to 400 roster members)
- Saves €1,200+ Annually on transaction fee drag
- 100% Full Platform Access (all modules unlocked)
- Unlimited Operational Storage (records & certs)
- 1-Click Cryptographic NGB Audit Packs
- Model Weeks & Facility Dead-Time Audits
- Specialized Aquatics & Race Analytics Suite
- Dedicated Onboarding Specialist & Phone Support
Switching Software Shouldn't Cause Committee Panic.
Fear of broken spreadsheets and weeks of manual data entry is the #1 reason clubs stay stuck with outdated tools. We do all the heavy lifting—formatting, sanitizing, and importing your rosters for free.
Hand Over Your Spreadsheets
Send us your existing Excel files, Google Sheets, or previous software exports. We clean up typos, group siblings into unified household accounts, and format your rosters into standardized templates.
Clean-Slate Ingestion
We import your family relationships, emergency medical alerts, squads, and coach vetting dates. We strictly leave behind dirty past accounting logs so your new Temporal Ledger starts 100% mathematically pure.
1-Click Profile Claiming
When you're ready, trigger a personalized welcome email blast. Parents confirm their details, review medical waivers, and authorize their Direct Debit mandate in under 60 seconds on their mobile phones.
What We Seamlessly Import:
- ✓ Household graphs and multi-child family links
- ✓ Complete squad, class, and discipline rosters
- ✓ Emergency contact details and medical alert vaults
- ✓ Coaching badges and Garda / police vetting expiry dates
- ✓ Facility venues, subdivisions, and Model Week schedules
What We Protect By Starting Fresh:
- ✓ Dirty Past Accounting: Old unverified ledger rows are left behind to preserve 100% forensic ledger immutability.
- ✓ Unverified Bank Details: Fresh digital Direct Debit mandates guarantee full statutory SEPA compliance.
- ✓ Incomplete Attendance: Roll calls start fresh so the Risk Radar has pristine baseline churn data.
Frequently Asked Questions
Transitioning is quick and guided. Contact us to register your club, and our team will configure your branch structures, fee tiers, and coaches. You will receive a unique Club Code to invite coaching staff and families.
Absolutely. MyAthlete is architected for multi-branch organizations. You can run gymnastics, tennis, soccer, athletics, and martial arts squads within a single club entity—sharing facilities, cross-sport sibling discounts, and committee governance seamlessly.
Traditional platforms charge a fixed processing fee (e.g. €0.25 to €0.30) plus a percentage on every single kit purchase, gala entry, and recurring fee. MyAthlete's Delayed Ledger batches outstanding household charges across siblings and purchases into scheduled Direct Debit runs and collection sweeps, significantly reducing repetitive fixed-fee overhead while respecting club deadlines.
Yes. MyAthlete is built with Privacy by Design, role-scoped permissions (Principle of Least Privilege), Multi-Factor Authentication, and SHA-256 digital signatures for parental consents and medical waivers.
Yes. We provide a dedicated, free white-glove migration service. You hand over your existing spreadsheets or software exports, and our team sanitizes, maps, and formats your household links, athlete rosters, emergency medical alerts, and coaching badges for you.
To protect the mathematical purity of your new Temporal Ledger, we enforce Clean Slate Accounting: identity, rosters, and emergency details are fully migrated, while dirty historical payment logs and unverified past debts are left behind so your club starts with a 100% clean financial slate.
No. The MyAthlete mobile app is 100% free for parents and athletes on iOS and Android. A single parent account unifies all children across different squads, sports disciplines, and training schedules.
You can switch at any point in the year. The Temporal Ledger allows you to initialize active rosters and begin scheduling collection sweeps or taking mobile roll calls immediately without waiting for a new season or academic term.
MyAthlete is currently onboarding sports clubs, academies, and teams across Ireland, featuring native SEPA direct debit collection sweeps, Irish company and Revenue tax exemption (Section 235) compliance, and Eircode validation.
Full multi-currency support and direct debit integrations for clubs in the United Kingdom, European Union, and the United States (including GBP/USD accounts, Bacs, and ACH processing) are currently in active development. If you are a club based in the UK, EU, or US, you can submit an inquiry to join our early international access list.
We offer two straightforward commercial models with zero per-athlete penalties (up to 400 active members):
- Pay-As-You-Grow (€0 upfront): Zero annual software fee with standard processing fees (1.0% + €0.35 on Direct Debit sweeps; 2.9% + €0.30 on Cards). Perfect for grassroots clubs or committees piloting the platform.
- Club OS Pro (€890/year): Flat predictable annual subscription with wholesale processing rates (€0.55/€0.75 on Direct Debit; 1.8% + €0.25 on Cards). Best for active clubs looking to save €1,200+ annually in transaction fees.
Both plans include 100% full platform access, unlimited operational document storage, and free white-glove roster migration.
Ready to Give Your Committee Their Evenings Back?
Dismantle the spreadsheet chaos. Automate dues, safeguard coaches, streamline facility scheduling, and provide families with a modern mobile club experience.
Get My Club Started →